[NoVa-Corvairs] Action Needed - Electronic Vote for Vair Fair Location by Monday 07 August

[RVTUM at aol.com]

Members-
 
We have spoken with the Best Western in Leesburg and were provided  the below 
information for the Vair Fair:  Please respond with a  vote for or against 
this location by 10pm  Monday. I will be home all weekend, if anyone would like 
to meet at the hotel to  look things over before voting, let me know.  As a 
back up, I'll be  contacting the Holiday Inn Manassas tomorrow.
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Rooms:  
Rate:  $99/night with full breakfast (waffles, sausage, eggs, etc -  not the 
typical continental breakfast)
Rooms have recently been refurbished - all have microwaves &  refridgerators..
 
Hospitality Rooms - 1 on each floor:
Rate:  $99.00
Can have Pizza and beer in Hospitality Room - if we use Meeting Room (see  
below), we cannot bring in alcohol to Meeting Room, (food and alcohol in Meeting 
 Room need to be provided by caterer who has alcohol license and food 
concession  in hotel.)   
Room has sleeping arrangements, large table to display items - have snacks,  
and nice sitting area with TV, and big bathroom.  
 
Check-In :
Check-In could be handled in main hallway when guests arrive.  There  is a 
large hallway outside the banquet room which hotel advises has been  used by 
other conferences as the check in area.

Vendors/Banquet Room:
Hotel advises that the full Meeting Room (3 sections) is $750.00/day.   Would 
need $200 deposit to hold room.
(Hotel can provide discount for the meeting room dependent upon how may  
rooms are booked.  For example, if 30 rooms are booked, banquet room could  be 
discounted approximately $200.00. )  The banquet room is on the  same side of the 
hotel as the show parking lot, so everything is very  convenient.
    
    Vendors Room:
    Meeting Room is divided into thirds and can be  opened into larger 
    room as necessary.  Vendors  could use one meeting room for 
    the day to display and sell items.  Then close  down late afternoon to 
allow hotel to get
    room ready for banquet.
 
    Tech Session:
    Sessions can be held in one of the meetings rooms  for the day.  Then 
close down late
    afternoon to allow hotel to set up for  banquet.
 
    Banquet Room:
    Full Room for Banquet can hold up to 140 people  with large bar.  Sit 
down dinners are approximately $26.95.  Can  discuss menu with caterer.
 
Parking:
 
The hotel is providing the side parking lot (about 25-30 spaces) to  use for 
show cars.   
There are other areas to park for guests. There are several office  complexes 
next door to the hotel.  They look like M-F type businesses. If  we decide to 
go with the Best Western, I can find out who I need to  talk to for 
permission to park RV's, trailers etc.