[NoVa-Corvairs] Action Needed - Electronic Vote for Vair Fair Location by Monday 07 August

[Howard Ghee]

This sounds good to me.   I especially like that everything is on one side (banquet room and show parking lot), and the bar right in the banquet room, as opposed to down the hall, etc.  Room rates are about normal, really.
   
  -H

RVTUM at aol.com wrote:
  Members-

We have spoken with the Best Western in Leesburg and were provided the below 
information for the Vair Fair: Please respond with a vote for or against 
this location by 10pm Monday. I will be home all weekend, if anyone would like 
to meet at the hotel to look things over before voting, let me know. As a 
back up, I'll be contacting the Holiday Inn Manassas tomorrow.
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Rooms: 
Rate: $99/night with full breakfast (waffles, sausage, eggs, etc - not the 
typical continental breakfast)
Rooms have recently been refurbished - all have microwaves & refridgerators..

Hospitality Rooms - 1 on each floor:
Rate: $99.00
Can have Pizza and beer in Hospitality Room - if we use Meeting Room (see 
below), we cannot bring in alcohol to Meeting Room, (food and alcohol in Meeting 
Room need to be provided by caterer who has alcohol license and food 
concession in hotel.) 
Room has sleeping arrangements, large table to display items - have snacks, 
and nice sitting area with TV, and big bathroom. 

Check-In :
Check-In could be handled in main hallway when guests arrive. There is a 
large hallway outside the banquet room which hotel advises has been used by 
other conferences as the check in area.

Vendors/Banquet Room:
Hotel advises that the full Meeting Room (3 sections) is $750.00/day. Would 
need $200 deposit to hold room.
(Hotel can provide discount for the meeting room dependent upon how may 
rooms are booked. For example, if 30 rooms are booked, banquet room could be 
discounted approximately $200.00. ) The banquet room is on the same side of the 
hotel as the show parking lot, so everything is very convenient.

Vendors Room:
Meeting Room is divided into thirds and can be opened into larger 
room as necessary. Vendors could use one meeting room for 
the day to display and sell items. Then close down late afternoon to 
allow hotel to get
room ready for banquet.

Tech Session:
Sessions can be held in one of the meetings rooms for the day. Then 
close down late
afternoon to allow hotel to set up for banquet.

Banquet Room:
Full Room for Banquet can hold up to 140 people with large bar. Sit 
down dinners are approximately $26.95. Can discuss menu with caterer.

Parking:

The hotel is providing the side parking lot (about 25-30 spaces) to use for 
show cars. 
There are other areas to park for guests. There are several office complexes 
next door to the hotel. They look like M-F type businesses. If we decide to 
go with the Best Western, I can find out who I need to talk to for 
permission to park RV's, trailers etc. 







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