[NoVa-Corvairs] Vair Fair planning update 2/13/07
Darrin Hartzler
dhartzler at ifc.org
Tue Feb 13 13:03:39 EST 2007
Thanks Bryan,
Good summary. What are goody bags and the program book?
I just registered the domain name vairfair.com for use as a registration
web site.
Bryan, is it possible for you to host the website on your server? I have
finally gotten an older version of FrontPage and will set up a special web
page for Vair Fair registration with a link to the NoVaCC page and the
host hotel page (if they have one)...also to any sponsors who donate
prizes to the event.
Ron - can I get the logo in PDF format for use on the web site?
This will be my evening project for the rest of the week (once my son's
valentines are all filled out tonight).
We discussed including the peoples choice entry fee in the registration
fee, but concensus was that a higher registration fee would cause sticker
shock for some. We can revisit this issue on Saturday, but need to
finalize and get this information out as I am starting to get calls. Also,
a cheap vendor registration fee for three spaces should help us draw a
couple more vendors....but this scheme would limit us to seven vendors in
the back lot. Any thoughts on that one welcome.
I have put the child banquet category at 7 and under...is that the
standard approach? Anybody have last years form?
Prices as I recorded them are as follows (price for pre-registration/price
at event):
Family Registration Fee which includes a Dash Plaque and 1 Door Prize
Ticket - $15/20
Friday evening pizza and beer welcome event - Free to all!
Model Car Show (per entry) $3/5
Peoples Choice Car Show $5/8
Vendor Space (3 parking spaces in the rear lot) $8/10
Valve Cover Races (per contestant) $3/5
Brilliant four color T-shirt $15/17 - Not sure what sizes we have
available....Ron?
Saturday evening banquet - $_________/________ Should also indicate menu
on web site if available.
Saturday banquet child under 7 (?) years old - $_________/__________
Video Game Racing (Grand Tourismo 4) - $3/5
Rally - $5/8
Sunday Autocross - ???
Let me know any questions or corrections.
I have the form from last time from AJ which I will modify with the
current logo and some reformatting.
If we don't do an autocross, maybe we can sabotage a few of our cars and
register teams of four to have them troubleshoot the problem - both based
on the behavior of the car and info we provide...each of, say, five cars
can be a single troubleshooting station and each team can move from
station to station all at the same time...with a person at each car
serving as the judge, recorder of correct guesses...just an idea that
needs alot of work.
That is pretty much it for now. The sooner we can nail down the banquet
and Sunday event, the better, but we agreed that we will leave Sunday an
open question as far as this form goes and allow people to register for it
upon arrival. Any other ideas on this welcome.
Best,
Darrin
-----------------------------------------
Darrin R. Hartzler
Senior Corporate Governance Officer
International Finance Corporation
Washington, DC
Phone: +1-202-473-0027
Fax: +1-202-522-1604
Office: F4K-144
e-mail: dhartzler at ifc.org
Bryan Blackwell <bryan at skiblack.com>
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02/13/2007 12:26 PM
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[NoVa-Corvairs] Vair Fair planning update 2/13/07
Hi folks,
Here are my updated notes from Saturday. I think we covered most of
Curt's agenda, but there are still some questions, please look over the
whole thing and send questions and comments (try to trim down to just
the part you're commenting on). Darrin, if you can send out the costs
we have so far, I'll add them to my notes as well. The schedule for
Friday and Saturday is fairly complete.
--Bryan
Last Update 2/13/2007
Theme is the introduction of the Spyder in '62.
==================
Major to do items:
==================
Need to finalize fees
Special staff shirts/nametags?
Equipment/supply needs?
==============
Event Details:
==============
Hotel - Ron. Need the following at the hotel:
Hospitality room - done.
Catered banquet ok, but need to set up menu. Target
price $25.
Trailer parking is ok
Tech session room - Sherwood
Place for valve cover races - patio. Contingency plan to
get meeting
room.
Use numbered parking spaces and block off parking for all
Corvairs.
Tables for registration/tech sessions?
Podium for tech sessions?
Folding chairs in hospitality instead of regular
furniture.
Need to include in contract (done, I think):
We can bring in beer/pizza/snacks
(hospitality room only)
Exclusive parking areas
Refund to club for rooms booked
Identify local RV campground/parking.
Find if there's a local self-serve car wash.
Hospitality room - Mike (everyone to staff).
Set up a schedule
Dominion Brewery beer
Ask Venice will about getting donations from Keebler.
Other food/snacks/drinks
Message board?
Games/puzzles/videos (car movies - perhaps with Corvair
appearances)
Registration - Darrin.
Forms needed?
Goody bags/packets. Program book?
Include reserved parking spot at time of registration
Corsa calender listing - AJ
Web site
Registration site - Darrin.
Raffles
Use a chinese auction so folks win what they want
Car cover or some other large prize
50/50
Solicit local vendors for freebie giveaways/raffle items
- Ellie
Solicit Corvair vendors for prizes.
Tours, all self guided, but with times and itineraries. Get
flyers/maps.
Shopping - Arrange shuttle to Outlet Mall
and Downtown Leesburg
Udvar-Hazy
DC - find out Tourbus connection/schedule
Vendors - Greg. Only outside spaces. There are 7 three space spots
available.
Show - Greg. People's choice. Need classes/trophy count.
Suggested "Best Spyder award."
Model Car Show - Mike. People's choice. 4 classes. 1st place trophies
unless heavily subscribed.
Rally - Al Harris will set up the course, but needs someone to work on
Saturday.
Tech Sessions - Curt
Video Racing - Tumulo/Blackwell kids. Gran Turismo 4 is current
choice. Need wheels.
Valve cover race - Bryan. Need to figure out timing method. Need
classes.
Transportation to/from/back to Tidewater.
Awards (trophies, that is) - Curt
Dash Plaques. Get magnetic ones. Possibly from the t-shirt vendor
T-shirts - Ron. Allow pre-paid orders of non-standard sizes/styles (?)
===================
Tentative Schedule:
===================
Friday (afternoon only)
Registration at right of entrance, next to meeting rooms
from 6 until
9.
Hospitality room open from 6 to 10 (11?)
Dinner - Pizza and Dominion Beer (pale ale). 7 (?) until
food runs
out.
Valve cover race. 7 to 9. On patio lawn or parking lot.
Need canopy
and lights (power?).
Saturday (all day)
Hospitality room open from 8 to 5.
Registration open from 8 to 12.
Vendors set up at 8, open 9 to 5.
Car show - people's choice. Greg. Side lot, set up at
8, judging 9
to 12.
Model car competition - Mike. Set up next to
Registration at 9, open
until 12.
Ralley. Start at 1, last car in by 4.
Racing video game competition. In hospitality.
Open practice in morning, race from 1 to
3.
Shuttle to Outlet Mall and Downtown Leesburg.
Leave at 8:30, 11, 1, and 3.
Tech Sessions - one from 10 to 11, one from 2 to 3.
Reserve Sherwood
room.
Cash bar from 6 to 7.
Banquet from 7 to 10 (?) - hand out awards. AJ will MC.
Re-open hospitatality following banquet ?? If needed.
Sunday
Tech competition - pit stop (using stock tools) Note that
aluminum
parts are
fragile if you want to do something
mechanical.
Funkhana or Autocross. Depends on lot availability.
Bryan.
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