CORSA 2012: Tim's notes from Saturday's meeting

[sarahvair at cfl.rr.com]

HI Tim,

I negotiated the sales contract for the hotel and some of your answers are in the contract:

1.  The Banquet hall was ORIGINALLY in the contract.  However, after everyone went and saw the Olds Club, you all decided you wanted the Exhibit Hall rather then the Grand Ballroom.  I then had to go back and re-negotiate to get the Exhibit Hall which is a lot large then the Grand Ballroom.  Thankfully I was able to do so and we were not charged and will not be charged for the use of the Hall.

The hotel has been given the Grand Ballroom back to sell to other clients.

If you want me to go back and ask for the Ballroom now fine I will, however..bear in mind it may not be open at this point and we will probably be charged a large meeting room fee.  It also makes us as a group look VERY unprofessional.

2.  If we get the Grand Ballroom...we would need to be out of there by 12 noon at the latest so they can prepare the room for our banquet.

3.  The cost of all 8 foot tables to rent is a one time charge of $10 per table.  This does not include table coverings.

4.  $10 per day per computer for WiFi in exhibit hall.  Cards can be purchased at front desk.

Usually no charge for electrical hook up, phone line is a diffeent story.  I'll find out.

Sarah





---- Tim Schwartz <tim at bristolnj.com> wrote: 
> Hello all,
> 
>      Here are the notes I took on Saturday.  They are in random order.  
> Some are stuff that Brian asked me to write down, and some are my own 
> thoughts.
> 
>      Questions for Tom Ludwig:
> 
>                                           Availability of Banquet room 
> for the entire week?
> 
>                                          What time to we have to be out 
> of the banquet room on the night of the banquet?
> 
>                                          What does the hotel charge for 
> additional tables? (for vendors, displays, etc)
> 
>                                          Are there electrical hook up 
> fees for vendors?
> 
> Type of Name badges?  Tim Schwartz will ask his friend Charles about the 
> laminated ones.
> 
> Tim S. suggested that we have a convention cell phone as an emergency 
> contact.  Brian was already working on it.  Tim volunteers to take a 
> night shift.
> 
> Craft vendor fee of $35 for the week suggested.
> 
> For the model car concourse, display cases.  Maybe movable ones that 
> could be in the banquet hall or hospitality room after judging?
> 
> Youth Fife and Drum Corps for some event - Rodolfo
> 
> Next meeting AT THE HOST HOTEL Saturday June 4th.
> 
> That's all folks!  Please feel free to comment, and make additions or 
> corrections.
> 
> Regards,
> Tim Schwartz
> 
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