CORSA 2012: A few "notes" on the Meeting Notes

[Larry Claypool]

Hi all
 As we are getting close to convention, I thought I'd run my 'to do list' by
everybody to help prevent any lost or last minute details.

Convention To Do list

Budget/money
 	Method to process refunds in place?

Publicity
 	Should be ramping up with press releases to newspapers/tv

Autocross
	course design planned, ok'd with seth emerson. timer, p.a., cones,
safety equipment (flags, brooms, extinguishers, etc) all arranged. Food
arrangements. Time posting boards & markers.  Good map to/from autocross
site. 

Rally
	route established; should be pre run by some non participants to
assess difficulty level, adjust if required. Good map back to hotel.
Sweep/tow rig available for breakdowns

Car display
	 Ballot box, ballots, class signs

Concours
	Class signs, judges lunch, scoring room. PA setup 

Vendors (inside
	Tables all arranged with hotel or rental co.? know who asked for
electrical drops. Make sure room is locked when closed, know who to contact
for key to open.  

Swap meet (outside
	Way to mark spaces, garbage cans

Registration
	Extra ink/paper for printers. Signs for 3 lines-  preregistered- no
changes, onsite, preregistered-with changes. Need any raffle door price
tickets?
Have method to get merchandise (t shirts and such) delivered to people
outside of registration lines.

Tech sessions- 
	All sessions lined up, know if you need pa or other a/v stuff.

Banquet
	If planned, banquet program book ready to print. handle ticket
exchange during week of convention. Find out about hanging club banners.
Center pieces & way of awarding them. Get MC to co ordinate with award
presenters ahead of time so everybody knows what/when to be 'on'. Projected
images of winners or at least conventions shots should be shown, if showing
winners this will need to be well coordinated with photographer during all
vair events. Screens need to arranged with hotel. Corsa has its own
microphones, make sure they are set up and tested before banquet.

Tours
	System of checks to insure nobody gets left behind, any special bus
loading times/places well noted.

Parking
	 getting tow rigs & trailers parked in the right spot the first time
is a priority, have parking crew on duty Tuesday, rigs will arrive. Any
signs needed?(ie corvair parking only) ready
	
Hospitality
 	Hospitality- food & drinks arranged; cups, utensils, napkins, etc..
Big map of usa with locator pins. Wanted/for sale cork board. Chalk board to
post any schedule changes/announcements (this could be placed in a high
traffic area, maybe near registration).  Give a ways- door prizes are nice
touch but somebody has to solicit them, you need to start working on getting
"stuff' ASAP . Tickets/drum for raffle prizes. Way to post winning numbers

Model cars
	Judges lined up, display cases arranged 
Valve cover races
	track arrangements confirmed. Weigh scale. Set up time & location in
hotel confirmed.
Trophies
	- Design selected, to include Cole, Mitchell and Yenko awards.
Related- dash plaque design selected. All items ordered in time to avoid
rush charges.

Program book- should be about ready to print. Get with 2013 convention folks
for back cover art. .related- a pocket size schedule is popular. 
A special discount coupon book for restaurants is nice if you have the time
to solicit the advertisers. 

All for now!
lc