CORSA 2012: Vendors & Tax

[Vairtec Corporation]

On 5/7/2012 9:23 AM, Brian wrote:

> 1. Massachusetts State Promoters Certificate and Sturbridge Town Vendor Licenses.  Ray Bombardier is hard at work on resolving these issues.  He has been keeping Tom Ludwig and myself up to date.  Both our indoor and outdoor vendor coordinators need to be aware of the requirements that our vendors need to meet.  Ray has coordinated with Sturbridge Township and gotten permission for us to submit one consolidated list of our vendors. The town charges each vendor $10 for a temporary license.  So, the indoor and outdoor vendor coordinators need to provide the names (and any other info Ray will need) an d collect $10 per vendor.  We do not yet have all the state requirements for vendors but ray is working the issue.  It appears that in addition to the state promoter’s certificate we get; each vendor has to register with the state.  How this is done isn’t yet clear.  What we do know is that at the end of the convention we are required to report to the state who were the vendors.  Failure to comply with the town and state requirements will lead to legal trouble  so everyone’s cooperation is absolutely necessary.

Naturally, once we know all the specifics we need to get the word out to 
our vendors.  I have deliberately NOT mentioned any of this on the blog 
or on any of the internet forums simply because we do not yet have all 
the hard facts.  When we know exactly what is required and what must be 
done, THEN I will craft a blog entry and announcements for the internet 
forums.

What's the worst that could happen?  A potential vendor might choose to 
to participate because of the tax requirements, or a registered vendor 
might choose to withdraw due to the tax requirements.  Either of these 
is far better than our organization getting caught in a squeeze with the 
tax authorities.

So, please, once we have all the details, let me know so that Al Lacki 
and myself can craft a single, consistent public message.

--Bob