[NoVa-Corvairs] Current Vair Fair Status!

[Greg Walthour]

Greetings!  We had successful 2nd VF planning meeting yesterday!  MUCH was accomplished and much appreciated!  I highlighted items that need to get done and their POCs below that were NOT at the meeting.  We are trying something new this year by having a one-price gets you into all events (plus ONE t-shirt), $60 Pre-Registration, $69 On-Site.  (Adjustments will be made for NVCC members that are working at the event, but not participating in the event.)  The only additional costs will be if someone wanted an additional t-shirt ($15/each), raffle items and 50/50, and Vendors ($10 outside & $20 inside Pre-Registered and $15 outside & $30 inside On-Site).  At the previous meeting we considered getting a Food Truck for lunch, but the consensus was that VF participants have come to expect lunch to be included!  Also we will NOT be supplying (bowling-style) trophies!  Instead we will be taking a photo of each participant with their Corvair and that photo will be used in a framed award suita
 ble for hanging on the wall!


IMMEDIATE NEEDS:  Stan - Final design for t-shirts so we can use the design for advertising.


A.J.  Please reach out to the hotel to ensure everything is on track with the contract you signed!


I'll break the email down into four sections - POCs (rather than Hosts), Advertising, Schedule, Supplies:


POC:

Chair - Greg

Registration - A.J.

T-Shirts - Stan

Food - A.J. and Doug

Corvair Games - Rick Hardie

Hospitality Room - Rory and Rita

Disc Jockey - Al 

Tech Session - Bob Marshall

People's Choice Corvair Display - Darrin 

Poker Run - Gary Weber

Vendors - Mark Holmland

Model Corvairs - Mark Walters

Video Racing - Bryan

Raffle Items - Greg

Gift Certificates for Raffle Prizes from Vendors - Darrin (A.J. will reach out to Melissa Telford at Hemming's, 800-227-4373 x79644)

50/50:  Fred


ADVERTISING:

FaceBook Announcements - Al 

Instagram Announcements - Stan

CorvairCenter Announcements - Greg

CorvairForum Announcements - Mark Holmland


SCHEDULE:

Friday, 26 April, 3pm to 7pm - Onsite Registration Opens (A.J.)

Friday, 26 April, 7pm to 10pm - Pizza/Beer/Soda Party AND Corvair Games

Saturday, 27 April, 7am to 2pm - Registration 

                              8am to 5pm - Hospitality and Vendors

                              9am to Noon - People's Choice Corvair Display (no public voting, only those registered)

                              10:30 - 11am - Tech Session

                              Noon to 1pm - Lunch

                              1pm to 4pm - Poker Run

                              8pm to 10pm - Cake/coffee/awards


SUPPLIES:

Name tags and lanyards (We need a volunteer to buy these items!)

Plates, cups, and napkins, ice for sodas

Coolers!  If you have a big cooler, please bring it on Friday!

Camera, printer, ink, etc. (for awards)

Frames for awards (Greg)

Popup Canopies (Doug and Bryan volunteered to bring theirs, but if you have one, please bring it!)

Floor jack and skates to move that one non-Corvair that will be parked in the wrong place!  (Greg)

Extension cords (I'll bring one...)

Easels/Flip Charts/Dry Erase Boards and the appropriate markers (Rick Hardie)


Please keep in touch with the group via EMAIL!  We have two regular meetings scheduled before the VF where we can discuss things that still need to get done.  Also, we will have a final VF meeting the weekend before the show, probably at the hotel!  Start planning ahead!  Thanks a million!  Greg
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