[SCG] Re: SCG meeting

[Larry Claypool]

hi kent
 that's the complexity of scheduling a convention. the local hosts did not have all the SIG's on their preliminary schedule, and i don't think the CPF presentation was set up yet either. we certainly did not make any events longer.
the most 'free' time we were able to carve out is a 1 hour lapse between scheduled events on wed-thur-fri so folks can grab something to eat.
larry 
  ----- Original Message ----- 
  From: Kent Sullivan 
  To: 'Larry Claypool' ; sarahvair at juno.com ; hljensen at comcast.net 
  Cc: '"CORSA/CPF BoD"' ; airvair at richnet.net ; '"Rich Thompson"' ; '"Stan East"' ; mandolin at rochester.rr.com ; '"DaveEllis"' ; '"Bill Chellis"' ; '"Dave Newell"' ; scg-list at tiger.skiblack.com 
  Sent: Tuesday, November 29, 2005 10:29 AM
  Subject: RE: SCG meeting


  Hi Larry,

  Thanks for your note. What I don't understand is how we went from hearing from the local convention folks that everything fit in the schedule just fine to then hearing from CORSA (Sarah) that there's no room for the longer SCG event. The SCG members are just reacting to what we are told.

  At no time did any SCG folks pressure the local convention folks for a decision. They came to us when they felt everything was set so we proceeded in good faith with that knowledge.

  --Kent



------------------------------------------------------------------------------
  From: Larry Claypool [mailto:mr.vair at urbancom.net] 
  Sent: Tuesday, November 29, 2005 8:21 AM
  To: sarahvair at juno.com; hljensen at comcast.net
  Cc: "CORSA/CPF BoD"; airvair at richnet.net; "Rich Thompson"; "Stan East"; mandolin at rochester.rr.com; "Kent Sullivan"; "DaveEllis"; "Bill Chellis"; "Dave Newell"; scg-list at tiger.skiblack.com
  Subject: SCG meeting


  gentlemen-
       the corsa board, convention folks, etc are not denying the SCG a meeting; this is not a "Corsa VS. STG". we recognize the SCG and have planned all along to scheduled a time slot that is as long as any other special interest group @ 90 minutes. we have additionally tried to schedule it during daylight hours so you can opt to have your meeting outside if you wish to do the car by car look over.
      convention scheduling is a very difficult task. we (harry, myself, sarah, chuck, stan, and the andolinos)spent much time trying to slot everything into the available time. we have 69 line items on this year's schedule and only 4 days to hold them all. of particular circumstance this year is 2 major evening events, a dinner cruise on friday and a CPF presentation (building the corvair engine) on thursday, so we effectively  "lost'  two evenings where we would normally hold some of the special interest meetings. do you want to have a STG meeting the same time as the dinner cruise? neither does any other group. we have in the past tried to keep all the special interest groups in their own non conflicting meeting time, but of late, because of the tight schedule, now have corvanatics, V8 registry, and oil filter collectors at the same time. this year we added SCG to the list; we had to overlap ultra van and the STG meeting to make it all fit. our event schedule already starts at 8 am or earlier every day and runs to 10 pm.or later, so we don't really have room to go earlier/later in the day. do we move meetings to tuesday? nobody wants to schedule their meeting then because it's early on and it's generally felt not everybody will be there yet. unless we are proposing adding a day to the convention- which is a completely different topic- we are just flat out of time to add any more non conflicting events to the schedule.
      announcing the STG meeting day and time over VV before the convention schedule itself had been worked out was premature. we don't know how the schedule for a given convention looks until the convention committee sits down with the local hosts and sorts one out that is the most reasonable , non conflicting schedule we can do given the days available. i believe we did that.
      i am sorry there were not slots available for the SCG to hold a regular chapter meeting AND a SCG event in the lot without going timewise against some other convention events. the SCG can utilize it's scheduled time slot on thursday 3:30-5:00 PM any way you like. and, as sarah mentioned, if at the conclusion of that meeting, if you feel there's more to cover and want to organize an unofficial gathering at some other time during  the convention, that's ok with us- it just won't be on the published schedule.
      in summary, i want to restate that this whole recent SCG thread has been  taking a "Corsa VS. SCG", and that is not the case.  the convention committee is simply trying to schedule the SCG meeting- along with the 7 other special interest groups chapters- in reasonable time slots along with all the other many events and tours that make up a corsa convention
  best regards
  larry claypool



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