[NoVa-Corvairs] Notes from Vair Fair planning 9 July

[Bryan Blackwell]

Thanks to Ron for hosting our meeting today.  We got quite a lot 
covered, I typed up my notes, they are below.  There are a few of our 
members we need thought might be interested in certain activities, I 
have them noted as Ask.  Please write back with anything I missed, and 
if you're interested in working on something.

Meeting notes 7/9/2006

Hotel.  Ron.  General guidelines - $89 or less for room rate, prefer 
$79.  Manassas ok, but if Leesburg costs can be kept down that's a good 
spot.  Need the following at the hotel:
	Indoor vendor
	Hospitality where we can supply snacks, big enough for videos, etc.
	Hotel catered banquet ok, but is a negotiation point
	RV parking a plus
	Tech session room
	Place for valve cover races

Hospitality room
	Dominion Brewery beer
	Hourly raffles
		Car cover
		50/50
		Separate raffles for car stuff and home stuff (baskets, etc.)
	Games/puzzles/videos (car movies)

Vendors.  Need both inside and outside space.  Greg.
Awards (trophies, that is).
Dash Plaques.  Get magnetic ones.
T-shirts.  Buy *only* 65, but allow for a second run if possible.  Ron.
Goody bags/packets

Tentative Schedule:

Friday
	Check in / registration.  Darrin.
	Hospitality room.
	Dinner - catered.  Possibly pizza or Red Hot and Blue.
	Valve cover race.  See about borrowing track from Central/Tidewater
		Bryan (Ron may be able to pick up track).

Saturday
	Car show - people's choice.  Set up in morning.  Greg
	Model car competition.  Set up in morning.  Find CORSA rules.  Need a 
coordinator/vote counter (Ask Mike)
	Parts identification game.  Hospitality room.  All day.
	Ralley.  Start in afternoon.  Ask Al Harris.
	Racing video game competition.  Practice in morning, race early 
afternoon.
	Tours, all self guided, but with times and itineraries.
		Shopping - possibly Leesburg?
		Udvar-Hazy
		DC - set up a Tourbus connection/schedule
	Tech Sessions - Ask Curt
	Banquet - hand out awards.  Need an MC.

Sunday
	Tech competition - for example R&R a head, pit stop (using stock tools)
	Funkhana or Autocross.  Depends on lot availability.  Bryan.

Web site
	Update pointer from CORSA chapters page.  Bryan.
	Registration site.  Darrin.

Corsa calender listing - AJ
Solicit vendors for freebie giveaways/raffle items - Ellie